Integrity Corporate Events Ltd is keen to wholly comply with EU General Data Protection Regulation (GDPR); that along with our values and principles support our willing of good practice. Therefore, your consent for us to handle your personal and business information is crucial to ensure transparent and accountable practices. Please read the following to understand how we use your personal data and protect your privacy.
Details of what information we collect from you, what we do with it and who it might be shared with:
What information do we collect from you?
We collect information about you when you use our contact page and voluntarily send us an email through our website. This data includes name, phone number, email address, questions and queries. This will help us to respond to any query that you have sent us, and it will only be used for the purpose you provide it for.
Why do we collect this information?
We use your personal information you submitted to enable us to supply you with the information and services that you have requested. Therefore, we will contact you by post, telephone or e-mail to send you details of our services that you have asked. If you want to specify the way of being contacted in the future or withdraw your query at any time, please let us know.
Who might we share your information with?
What do we do with your information?
Integrity Corporate Events Ltd has in place the appropriate physical and technical security measures, policies and procedures, backed up by reliable and well-trained staff to prevent your personal data that we hold from being accidentally or deliberately compromised. Your information will be treated as confidential. If you required further information regarding this, please see Integrity IT security measures (PDF).
How long do we keep hold of your information?
We will retain your data whilst we process your query, requested information, until after the services that you have required/chosen to receive from us; or after the event (debrief) has been finalised; complying always with the financial requirements that are established by law. However, you have the right to withdraw consent at any time, to make the request of being forgotten or having your individual data deleted from our records.
Under the General Data Protection Regulation (GDPR), the lawful basis we rely on for processing this information is your consent, which you have given it to us within the contact page; and you are able to remove it at any time. You can do this by contacting Integrity Corporate Events Ltd to the address given at the end of this page.
Where is your data stored?
Integrity Corporate Events Ltd store your data on a secure server located in Scotland and all our information is backed up in a cloud facility which our IT service provider facilitates on a fully EU GDPR compliant basis, with appropriate security measures in place to safeguard the process of personal data.
How can I access the information you hold about me?
You have the right to make a subject access request (SAR) for information that we hold about you at any time. As Integrity Corporate Events Ltd wants to improve the level of trust and follow good information-handling practices; should you require a SAR, please follow the instructions in Make a subject access request (PDF) and we will respond within a month of receiving a written subject access request (SAR).
Your data protection rights
Integrity Corporate Events Ltd is registered with the Information Commissioner’s Office (ICO) since 2006. Under the Data Protection Act 1998, the new UK Data Protection Bill and the new European Union General Data Protection Regulation (GDPR), you have more control over the use of your data and rights which you can exercise as individual regarding the information that we hold about you.
Under data protection law, you have rights including:
- Your right of access – You have the right to ask us for copies of your personal information.
- Your right to rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
- Your right to restriction of processing – You have the right to ask us to restrict the processing of your information in certain circumstances.
- Your right to object to processing – You have the right to object to the processing of your personal data in certain circumstances.
- Your right to data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we will have one month to respond to you.
If you require further information and want to read more about these rights, please visit ICO’s website.
Information on how your individual data is used, how we maintain the security of it or (how) to exercise any of these rights, please contact us by email: firstname.lastname@example.org, phone: +44 131 624 6040 or write to us at:
Integrity Corporate Events Ltd
“Data Protection Compliance”
The Coach House
7 St. Alban’s Road
We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information that you think is inaccurate.
If you require this form to be translated into another language or have difficulties reading this privacy notice, please let us know.
How to complain
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113