Case study

ESCP Annual Conference

ESCP logo
  • Annual Conference & Exhibition
  • 2,000 delegates
  • Vienna 2019, previously Nice, Berlin, Milan and more

Since 1999 the ESCP’s been sharing ideas across the colorectal community to benefit patients in Europe and beyond. And right from the start, we’ve been proud to support their admirable education initiatives, research, conferences and exhibitions.

ESCP officers give their time voluntarily – most are surgeons.

So we provide reliable guidance and day-to-day input that keep their conference plans and overall administration on track. As in any long-term relationship, we’ve come to know just what they need and when.

At conference time, that means they can give full attention to sessions and waste zero time fretting over arrangements. As ESCP’s representatives, we also nurture relations with their sponsors, balancing each one’s needs across events.

We show that same care when handling logistics for their flagship educational courses, so that committee and course directors can focus on teaching and learning.

Running an affordable conference that still generates profit – to fund educational activities – takes shrewd budget planning. With our ongoing support, ESCP enjoys financial security and hosts a superb annual event that delegates find well worth the ticket price.

Event services

  • Teamwork:
    Coordination across/with committees, lots of teleconferences, meetings and emails
  • Find:
    Conference tenancy planning (years ahead), comparisons, reporting, negotiations, landing great deals, contract management
  • Plan:
    2000-attendee conference with exhibition, hundreds of abstract submissions, pre-congress courses, regional meetings/masterclasses
  • Promote:
    Audience and sponsor e-marketing, digital design/print, website, app and communications committee
  • People:
    Conference registrations/payments, hotel bookings, delegate support, member liaison
  • In charge of:
    Project management, profitability, budgets, payments, cashflow, VAT returns, banking, audits
  • On location:
    Full event management: committees, courses, venue, sessions, speakers, exhibition, food, AV, poster sessions, party and much more
  • Hub:
    Act as year-round Secretariat handling everything, including all admin for 10+ committees


The Integrity team works in a perfectly coordinated way, showing great expertise and professionalism in the way they run our Society and organise our successful annual conference (2000+ attendees). Working with them has been a key factor in enabling the exponential growth of our Society in recent years.

Miguel Pera
ESCP Treasurer



ESCP reached record attendees at the annual meeting in Vienna in 2019… what an achievement! Integrity really know how and where best to organise our scientific society meetings.

Gabriela Möslein
ESCP Secretary